Administrative Assistant/Office Coordinator


: $55,485.00 - $92,030.00 /year *

Employment Type

: Full-Time


: Administrative/Clerical

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Immigration Support Services, a Harrisburg, PA based firm with national clientele provides comprehensive immigration services to businesses, medical facilities, and educational institutions throughout the United States. Immigration Support Services is looking to employ an Administrative Assistant/Office Coordinator who will be responsible for coordinating day to day office operations.Essential for success is integrity, confidentiality, professionalism, initiative, attention to detail, strong interpersonal, customer service and communication skills.
Answer and distribute in-coming phone calls, emails, and voice mail in a professional manner.
Provide front-line customer service functions (by phone, fax, email or Internet) including but not limited to communicating with clients and potential clients to assess needs, conveying data requirements and providing updates on the progress of visa petitions.
Manage in-coming emails and faxes and electronically file as appropriate. Daily mail distribution.
Scan all pertinent documents, file as required and manage the electronic imaging process.
Manage shipments to DOL, USCIS and clients.
Miscellaneous visa processing requirements as assigned.
Maintain company records and forms in accordance with company policy and procedures.
Maintain accurate database records for a variety of tasks including client contact, shipping status, mass mailing responses, etc.
Manage office supplies and equipment maintenance and leases.
Review and deposit, through in office scanner, incoming checks and notify accounting. Accounting backup support as requested.

Three years of office experience. Bachelor's degree preferred. Must live in or plan to move to the Harrisburg area.
We offer three percent matching 401K, two weeks PTO, 11 paid holidays and health benefits. Hours are 8:00am to 5:00pm Monday through Friday. Email cover letter, resume and salary history. Applications only accepted through LinkedIn.Do not contact our office directly.

Job Type: Full-time * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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