Purchasing Coordinator

Employment Type

: Full-Time

Industry

: Hospitality - Lodging/Resort/Travel



Position Information: Location : Corporate Office, Canton MA Coordinates activities of purchasing and distributing materials, equipment and supplies personally or through subordinate supervisors.  Prior Hotel Operations or Purchasing experience preferred. Responsibilities: Assists in planning and organizing activities related to the procurement function and reporting. Assists in developing a system to evaluate vendor quotes that utilize appropriate negotiation and purchasing techniques to ensure quality, price, delivery and service. Maintains a centralized purchasing system for all hotels that is user friendly that is streamlined and as efficient as possible. Make maximum use of vendor online ordering systems. Expedites purchased items, works with vendors, provides hotels with expediting reports. Job Duties: Problem Solving- Identifies and resolves problems in a timely manner. Develops alternative solutions, uses reason at all times. Makes timely decisions while exhibiting sound judgment. Includes appropriate people in decision making process. Project Management – Prepares and supports those affected by change, monitors transition, and evaluates results. Issues and compiles bids for rehab projects and new construction. Creates final close out documents for all projects. Prepares purchase orders or bid requests. Maintains procurement records such as items or services purchased costs, delivery product quality or performance and inventories. Arranges for disposal of surplus materials. Facilitates any and all unusual hotel purchases that may be required from time to time outside of national agreements. Communication - Demonstrates group presentation skills. Speaks clearly and persuasively in positive or negative situations. Writes clearly, and has the ability to read and interpret written information. Communicates change effectively. Works with AP department to ensure that product invoiced has been received in good order. Confer with vendors to obtain product or service information such as price, availability and delivery schedule. Team Work – Exhibits objectivity and openness to the views of others and contributes to building a positive team spirit. Upholds organizational values, treats people with respect and promotes a harassment free environment. Provides accounting staff with required approved documentation. Assists in researching new products and suppliers for operating supplies, equipment and FF&E items. Quality Management – Aligns work with strategic goals, looking for ways to improve and promote quality while demonstrating accuracy and thoroughness. Strives to increase productivity. Adaptability – Able to deal with frequent change, delays or unexpected events, changing approach or method to best fit a situation. Initiative - Take independent actions and calculated risks, meets challenges with resourcefulness, generates suggestion for improving work and takes responsibility for own actions. Delegates work assignments, sets expectations and monitors delegated activities. Asks for and offers help when needed. Orders replacement items for operating hotels. Creates and manages a contract database.  Reviews vendor/contract history. Initiates and implements research of new products and technologies. Compliance – Maintains strict confidentiality. Maintains knowledge of brand standards for all hotels and ensures national purchasing agreements are in compliance with brand standards in product or supply utilization. Business Acumen – Understands business implications of decisions, aligns work with strategic goals. Requirements: One to two years related experience is required. Ability to develop an understanding of concepts, practices, pre-established guidelines and procedures used by the company in relation to guest service is necessary.  Computer knowledge including intranet, Property management system, AS400, WORD, and EXCEL is strongly preferred.  Must have valid drivers license, and acceptable driving history subject to company approval. What we Offer: At Buffalo Lodging, we are committed to keeping our most important assets – our employees – healthy, happy and productive. To achieve this, we offer a variety of benefits including the following: Medical, Dental & Vision Insurance Competitive 401 (k) Retirement Savings Plan with Generous Employer Match Paid Vacation and Sick Time Paid Holidays Tuition Reimbursement Flexible Spending Account Company Paid Life Insurance Company Paid Short-Term Disability Insurance Long-Term Disability Insurance Employee Assistance Program Hotel Discounts – for You, Your Friends and Family Monthly Employee Appreciation Activities & Events Learning and Development Opportunities Employee Referral Program * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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